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Settlement and Judgment Processing Guidelines

FPP E.041

Sample Transmittal Letter for Pre-Litigation Claims

Below is a sample transmittal letter from the paying agency to the Comptroller’s office for pre-litigation claims. This letter provides the information required by the Comptroller’s office to process the approval.

Note: The bolded paragraph in the sample letter below must be included in the transmittal letter paying agencies submit to the Comptroller’s office.

Note: The paying agency’s name/address/phone/website (if applicable) appears on the letterhead.

Ms. Dolores Fojtasek
Supervising Manager, Expenditure Assistance
Fiscal Management Division
Texas Comptroller of Public Accounts
LBJ Building
Austin, TX 78711

RE: Claimant v. Agency

Dear Ms. Fojtasek:
<Agency> legal staff has settled the following pre-litigation claim and
verifies that this claim is final. Please have the Comptroller issue a warrant
for payment of the claim outlined in this letter. 


Payment of this claim does not exceed 1 percent of the total amount of funds 
appropriated by the General Appropriations Act (GAA) for this agency (not 
including federal funds) and would not cause the total amount of settlement 
and judgment payments during the Fiscal Year(FY) to exceed 10 percent of the 
total amount of funds available for expenditure by this agency.



PRINCIPAL AMOUNT:

AGENCY NAME: 

INCIDENT DATE:

DESCRIPTION:

TYPE: 

CONFIDENTIAL: 

FEES AND COSTS:

Signature Block