Confidential Employee Information for Open Records Requests
Issued: July 31, 2009
Updated: Nov. 1, 2019 – View Changes
FPP L.004
Details
- Overview
- Personal Safety Exception
- Employee Personal Information Release Election
- Form Letters for Protected Open Record Requests
- Marking Payments to Employees Confidential
Resource
USAS and CAPPS Financials Confidentiality Indicator (FPP E.045)
Contacts
Open Records
If your agency has an employee who qualifies for personal safety exception or Open Records questions, please contact:
- Ruth Soucy at (512) 475-0411 or Ruth.Soucy@cpa.texas.gov.
Mainframe Production Support — USPS, SPRS, HRIS Help Desk (512) 463-4008
CAPPS Authorized Support Staff Help Desk (512) 463-2277
Overview
Applicable to
State agencies and institutions of higher education
Summary
The Fiscal Management Division responds to open records requests for payment-related data. Many of these requests are for information directly related to state employees. Public information, including non-confidential employee level data, is published on numerous public websites.
Certain employee information is confidential under the Texas Public Information Act (Texas Government Code, Chapter 552). Agencies are responsible for:
- Notifying the Comptroller’s office if agency employees qualify for the personal safety exception.
- Setting the data release indicators in the payroll systems to record each employee’s personal information release election.
- Marking employee payments confidential if the payment is exempt from disclosure.
| Date | Updates |
|---|---|
| 11/01/2019 | Updated through acts of the 86th Legislature, Regular Session |
| 10/12/2018 | Updated OAG forms page link |
| 09/18/2015 | Updated through the acts of the 84th Legislature, Regular Session; added CAPPS information |
| 11/22/2013 | Included employee personal information release election, added legal citations and updated to FPP format |