ACR 42802 – USPS System Change
March 15, 2013

Introduction

In preparation for the Texas Identification Number System (TINS) payee number conversion scheduled for March 2014, Uniform Statewide Payroll/Personnel System (USPS) Application Change Request (ACR) 42802 migrated on March 15, 2013.

This is phase two of the changes discussed at the Payee Number Conversion Update on Dec. 4, 2012. (Phase one created fields behind the scenes.)

Issue

In March 2014, the Comptroller’s office is converting the payee numbers in TINS that begin with 2 to generic numbers that begin with 7. TINS will be modified to remove the Social Security number (SSN) from the 2-based payee numbers.

For example:

• Current Payee Number = 2 + Nine-digit SSN + Check digit + Mail code
• New Payee Number = 7 + Nine-digit system-generated number + Check digit (calculated the same as now) + Mail code (mail codes are not changing)

USPS needs to be modified to use the new payee numbers and ensure that payee information can be sent to the Uniform Statewide Accounting System and TINS.

Solution

Implementation of the upcoming TINS payee number changes in USPS requires three phases. In phase two, this ACR makes the changes needed to personnel and payroll processing.

USPS now features modified screens, online processes, batch processes/interfaces, reports and payroll/personnel extracts that access the new fields on the payee master table in TINS.

Note: Even though the changes have been made to reports, screens and extracts, the new 7-based payee numbers will not appear until the conversion in March 2014.

Screens affected

• HPCAN (Warrant/Direct Deposit Reversals and/or Reissues)

Reports affected

• Report 162 (Payroll and Deduction Register – Detail)
• Report 182 (Warrant Register)
• Report 189 (Payroll Detail Report)
• Report 971 (Cancellation Activity Report)
• Report 998 (Payroll Deduction Transactions)

Extracts affected

• Layout (H0B – Employee Payroll Static Data)
• Layout (P – Payment Record)