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Glenn Hegar  ·  Texas Comptroller of Public Accounts

CAPPS HR/Payroll User Group Meeting

Date: Tuesday, Feb. 2, 2016
Time: 9 a.m. – 11 a.m.
Location: Travis Bldg., Rm. 1-100
Call-In: 512-936-6765
ID: 8358
Called By: April Shapley, Governance Coordinator
Members: Sona Holmstrom (CPA – FM, Chair); Kennan Zishka (HHS); Jennifer Pennington (TxDOT); Matt Martinez (CPA); Norma Cortez (DPS); Valerie Luna (DMV); Cynthia Rivera (THECB); Jan Evans (Supreme Court)


I. Open Meeting

Objective: Provide agencies with updates regarding the CAPPS HR/Payroll Baseline as well as the HHS Production system.

II. Action Items from Previous Meetings


III. Agenda Topics

Item Topic Presenter Duration
1. Welcome April Shapley 1 minute
2. Production Update: HR/Payroll (HHS) Support Requests (SRs) Sona Holmstrom 5 minutes
3. Production Update: HR/Payroll Central Support Requests (SRs) Sona Holmstrom 5 minutes
4. Project Update: CAPPS Talent Management Agency Deployment Rusty Charlton 5 minutes
5. Project Update: FY16 Deployment Rusty Charlton 5 minutes

Supporting Documents

IV. Closing Items

Any items that need to be included on the next meeting agenda?

V. Adjourn

Meeting Minutes

First & Last Name Email Role/Position Attended
Alice Alvarado Comptroller of Public Accounts (CPA) – Statewide Systems Administration, Manager No
Alison Williams CPA – Governance and Training No
Allan Martin Department of Information Resources (DIR) – Project Manager No
Amy Ramos CPA Payroll No
Angela Proveaux CPA – SSA No
April Shapley CPA – Governance Coordinator Yes
Brad Fenton CPA – Human Resources (HR)/Payroll Team No
Brian Poole Department of Motor Vehicles (DMV) No
Cassy Englerth CPA – HR/Payroll Team No
Charlotte Wallace Health and Human Services Commission (HHSC) – Project Manager No
Chelsa Vinklarek CPA – HR/Payroll Team No
Cheryl Groeninger CPA – HR/Payroll Team No
Chris Adams   HHS Phone
Chris Anderson CPA – HR/Payroll Team No
Chris Happ CPA Operations Manager No
Cynthia Perez CPA – Information and Technology (IT) Oversight No
Cynthia Rivera THECB – Voting Member Yes
Darryl Lindgens CPA Yes
Dave Stamitoles-C DMV No
Dena Riede HHSC No
Diane Juul OCA Budget No
Don Land CPA No
Donna Clay Xerox No
Donna Harris Texas Department of Transportation (TxDOT) No
Ed Whiteside TxDOT No
Eduardo Marquis DIR – Project Manager No
Elizabeth Garcia DMV – Payroll & Leave Accounting No
Glenna Bowman OCA CFO No
Helen Sparks CPA – IT Software Development No
Ivan Mazoch Xerox No
Ivan Smith DIR Yes
Jan Evans Supreme Court – Voting Member Yes
J.P. Wardle HHSC – Contractor No
Jeff Amato CPA – IT Software Development Area Manager No
Jennifer Carter CPA – CAPPS Governance Yes
Jennifer Mutschink DIR – Payroll Officer No
Jennifer Williams HHSC No
Kelley Martin Xerox No
Kennan Zishka HHSC – Voting Member Phone
Kenneth Dusing DMV No
Leslie Cruz   HHS – NGA (vendor) Phone
Lisa Donnelly Texas Juvenile Justice Department (TJJD) No
Lori Ely CPA – HR/Payroll production team No
Mark Johannsen HHSC – IT Oversight Phone
Matt Martinez CPA – HR/Payroll Team Yes
Michele Lampkin DIR No
Mickey Gregory HHSC No
Mike Markl HHSC No
Morris Arnold HHSC No
Nancy Simmons OCA HR No
Nelson Rios TxDOT No
Norma Cortez DPS – HR Director, Voting Member Phone
Patricia Dickenson   HHS Phone
Paul Garza CPA – HR/Payroll Team No
Phyllis Dawson DMV – Financial Reporting No
Randa Maldonado DIR No
Rebecca Kelly CPA – HR/Payroll Team No
Reggie Pegues DIR – Director of Accounting No
Ricky McKinley CPA – IT Oversight No
Rusty Charlton CPA – CAPPS Project Manager Yes
Sandra Woodruff CPA – Manager, Statewide Fiscal Systems No
Saundra Farley CPA – HR/Payroll production team No
Scott Blesener HHSC No
Sergio Rey sergio.rey DMV Phone
Sharon Brewer DMV – HR Director No
Shelley Casas CPA Security No
Sona Holmstrom CPA – HR/Payroll Team Yes
Stacey Hassin CPA – Voting Member; HR/Payroll Team Lead No
Stephen Keltgen DIR PM Phone
Sylvia Hood DMV – Project Manager No
Sylvia Mraz TxDOT No
Tanya Aragon HHSC – Contract Oversight No
Theresa Pratt HHSC No
Tim Meredith CPA IT Support No
Tina Washington OCA Deputy CFO No
Valerie Luna DMV – Voting Member Phone
Wayne Haynes CAPPS IT – Software Development No
  1. Call to Order and Welcome – April Shapley
    • Roll call for phone participants.
    • Quorum confirmed.
  2. Production Update: HR/Payroll (HHS) Support Requests (SRs) – Sona Holmstrom
    • User Group members were provided with a report of all active SRs on the HR/Payroll 9.1 system.
    • 22 High SRs, 1 critical related to SR # 3014 which is pending approval now and will be closed this week or next.
    • Trend Report: There was an uptick in open tickets in December mostly due to Calendar Year End tickets and security/portal/W-2 Help Desk calls.
  3. Production Update: HR/Payroll Central Support Requests (SRs) – Sona Holmstrom
    • User Group members were provided with a report of all active SRs on the HR/Payroll 9.2 system.
    • 85 high active SRs, no critical SRs, and 42 are in transition for Accenture to work.
    • Trend Report: A lot of recent tickets relating to W-2s and security. A few SRs relating to upcoming deployments.
    • Governance Approved Enhancements:
      • SR # 136 and 142 are related to reporting and are in system test status.
      • SR # 144 is completed and moved into migration in December.
      • SR # 225, 221, and 227 are in re-work. Issues with security but they are being fixed.
      • SR # 228 and 226 are back in re-work. Additional research required based on issues found in system test.
      • SR # 222 is in development and is 90% complete.
      • SR # 223 is in development and is 60% complete.
    • Required Maintenance Deployment document: User Group members were provided three pages of required maintenance SRs for the currently deploying agencies to do business in CAPPS. These items do not require a vote. More details are available in Application Service Provider (ASP) Solution Center.
  4. Project Update: CAPPS Talent Management Agency Deployment – Russell Charlton
    • User Group members were provided with a Talent Management dashboard.
    • Training is now available for Recruit. DMV, DIR and OCA were offered training at the end of January. Additional agencies are also welcome to take the training.
    • The CAPPS Training website is
    • The Go-Live date for Recruit, Learn and Performance Management has been pushed back. The date is to be determined.
    • CPA is working on HB426 functionality for Go-Live.
    • CPA continues to work on the Work in Texas posting of job requisitions.
  5. Project Update: CAPPS FY16 Deployment – Russell Charlton
    • User Group members were provided with a FY16 HR/Payroll Deployment dashboard.
    • 26 agencies are deploying CAPPS in July.
    • Build: We are running behind schedule but Management’s attention is on the progress here.
    • Test: System test is at 33% – Phase 1, Cycle 2 is underway. UAT is at 3% and preliminary planning is underway.
    • CPA is in the process of conducting Kick-Off Meetings with agencies to discuss Training, UAT and Change Management. CPA will provide support for these areas with the individual agencies taking primary ownership.
    • Go-Live is on track for July 11.
  6. Adjourn
Glenn Hegar
Texas Comptroller of Public Accounts
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