Fiscal ManagementCAPPS Financials User Group Meeting
Date: Tuesday, Dec. 15, 2015
Time: 9 a.m. – 11 a.m.
Location: Travis Bldg., Rm. 1-100
Call-In: 512-936-6765
ID: 7171
Called By: April Shapley, Governance Coordinator
Members: Rebecca Murdock (CPA – FM, Chair); Reggie Pegues (DIR); Brian Wetzig (TxDOT); Joe Meyer (TDI); Ken Ming (TJJD); Sergio Rey (DMV); Ai-Ching Reed (TEA); Brian Roth (TCOLE)
Agenda
I. Open Meeting
Objective: Provide agencies with updates of the CAPPS Financials Production system and current project efforts.
II. Action Items from Previous Meetings
None
III. Agenda Topics
| Item | Topic | Presenter | Duration |
|---|---|---|---|
| 1. | Welcome | April Shapley | 1 minute |
| 2. | Production Update: Financials Support Requests (SRs) | Sona Holmstrom | 10 minutes |
| 3. | Production Vote: SR 4976 Discussion | Brad McMahon | 30 minutes |
| 4. | Project Update: Financials Deployments FY 16 | Pete Marcell | 10 minutes |
IV. Closing Items
What topics should be included on our next meeting agenda?
V. Adjourn
Meeting Minutes
| First & Last Name | Role/Position | Attended | |
|---|---|---|---|
| Ai-Ching Reed | ai-ching.reed@tea.texas.govv | Texas Education Agency (TEA) – Financials (FIN) Voting member | No |
| Alice Alvarado | alice.alvarado@cpa.texas.gov | Comptroller of Public Accounts (CPA) – Governance & Training | No |
| Andrew Shores | andrew.shores@txdot.gov | Texas Department of Transportation (TxDOT) – FIN User Group (UG) Voting Member | No |
| April Shapley | april.shapley@cpa.texas.gov | CPA – Governance Coordinator | Yes |
| Becca Murdock | rebecca.murdock@cpa.texas.gov | CPA – Deployment Team Lead | No |
| Beshara Shalesh | beshara.shalesh@cpa.texas.gov | CPA | No |
| Bob Hopper | bob.hopper@rrc.state.tx.us | Railroad Commission (RRC) – FIN UG Voting Member | Yes |
| Cecilie Engle | cecilie.engle@hhsc.state.tx.us | Health and Human Services Commission (HHSC) | No |
| Chris Happ | christine.happ@cpa.texas.gov | CPA – CAPPS Operations Manager | No |
| Clayton Griffis | clayton.griffis@cpa.texas.gov | CPA – Financials | No |
| Daniel Fiesno | daniel.fiesno@twc.state.tx.us | General Ledger Manager | No |
| Darryl Lindgens | darryl.lindgens@cpa.texas.gov | CPA – Statewide Systems | Yes |
| David Chambers | david.chambers@txdot.gov | TxDOT | No |
| David Chambers | david.chambers@txdmv.gov | Texas Department of Motor Vehicles | Phone |
| David Galanski | david.galanski@cpa.texas.gov | CPA – CAPPS Financials | No |
| Don Land | don.land@cpa.texas.gov | CPA – Budget & Internal Accounting | Yes |
| Eduardo Plaza | eduardo.plaza@txdmv.gov | TXDMV | Phone |
| Frank Guerrero | juan.f.guerrero@accenture.com | CAPPS | No |
| Ginger Salone | ginger.salone@cpa.texas.gov | Xerox – Project Manager (PM) | No |
| Glynis Butruff | glynis.butruff@tdi.texas.gov | Texas Department of Insurance (TDI) | Yes |
| Hammond Hendrix | hammond.hendrix@cpa.texas.gov | CPA | No |
| Joe Meyer | joe.meyer@tdi.state.tx.us | TDI – Project Manager | Yes |
| John Scales | john.scales@cpa.texas.gov | CPA – Financials Team | No |
| John Stewart | john.stewart@cpa.texas.gov | CAPS Financials System Analyst | Yes |
| Judi Bailey | judi.bailey@rrc.state.tx.us | Accounts Payable Manager | No |
| Mark Jayaram | mark.jayaram@rrc.state.tx.us | RRC | Yes |
| Mary Beck | mary.beck@puc.texas.gov | Public Utility Commission (PUC) | Yes |
| Melissa Luhan | melissa.luhan@txdot.gov | TxDOT | No |
| Patricia Avitia | patricia.avitia@dars.state.tx.us | Department of Assistive and Rehabilitative Services (DARS) – Accounting Financials System Manager | No |
| Patricia Gutierrez | patricia.gutierrez@twc.state.tx.us | Tech Manager | Yes |
| Patti Sanders | patti.sanders@tdi.texas.gov | Program Specialist | No |
| Pete Marcell | peter.marcell@cpa.texas.gov | CPA – PM | Yes |
| Precilla Hauer | precilla.hauer@cpa.texas.gov | CPA | Yes |
| Reggie Pegues | reggie.pegues@dir.texas.gov | Department of Information Resources (DIR) – Director of Accounting | Phone |
| Renita Bankhead | renita.bankhead@txdmv.gov | TXDMV | Phone |
| Rickey McKinley | rickey.mckinley@cpa.texas.gov | CPA – Innovation & Technology (IT) CAPPS and Fleet Oversight | No |
| RoShana Adamson | roshana.adamson@cpa.texas.gov | CPA – Governance & Training | Yes |
| Rusty Charlton | russell.charlton@cpa.texas.gov | CPA – PM | No |
| Sandra Justice | sandra.justice@ocw.texas.gov | Sr. Accountant | Yes |
| Sergio Rey | sergio.rey@txdmv.gov | DMV – FIN UG Voting Member | Phone |
| Shawana Ellison | shawana.ellison@hhsc.state.tx.us | HHSC – IT Financial Analyst | No |
| Sona Holmstrom | sona.holmstrom@cpa.texas.gov | CPA – Production Lead | Yes |
| Stephanie Moll | stephanie.moll@cpa.texas.gov | CPA – CAPPS Contractor | Yes |
| Stephen McDonald | stephen.mcdonald@cpa.texas.gov | CPA – Director of Purchasing | No |
| Steve Schiurring | steve.schiurring@cpa.texas.gov | CPA – CAPPS Financials | Yes |
| Suresh Sundaverajan | suresh.sundaverajan@cpa.texas.gov | CPA | Yes |
| Susan Huang | susan.huang@cpa.texas.gov | CPA | Yes |
| Teri Augustine | teri.augustine@txdot.gov | TxDOT – ERP IT PM | No |
| Terri Whaley | terri.whaley@cpa.texas.gov | CPA – Financials | No |
| Thanh Hermosilla | thanh.hermosilla@tea.state.gov | TEA | Yes |
- Call to Order and Welcome – April Shapley
- Roll call for phone participants.
- Quorum confirmed.
- Production Update: Financials Support Requests (SRs) – Sona Holmstrom
- Introduction of new Financial staff:
- Lauren Denby/CAPPS Financial System Analyst
- Anthony Martin/CAPPS Financial System Analyst
- Jonathan Oberhoff/CAPPS Financial System Analyst
- Craig Potts/CAPPS Financials Reporting
- CAPPS Financials Trend Report (Dec 2014 – Nov 2015)
- Sharp downturn in number of tickets is due to the code freeze.
- 116 High SRs in various stages of work.
- 25 of the high are in transition; working to prioritize.
- Agencies are asked to please contact the CAPPS Help Desk (not deployment staff) for assistance.
- Introduction of new Financial staff:
- Production Vote: SR 4976 – Brad McMahon
- CPA provided information on the Budget Date Default function.
- The UG decided not to re-vote on this SR but to extend User Acceptance Testing (UAT) testing.
- UG will be notified if an environment refresh is needed as well as a target completion date for UAT.
- Project Update: Financials Deployment FY16 – Pete Marcell
- Financials FY16 deployment is on schedule.
- The transition from Xerox to Accenture has been relatively smooth.
- Business Objects 4.1 upgrade discussion is in process.
- Recap of Action Items
Summary of Action Items
No. Action Item Assigned To Due By 1. PA will determine if a refresh is needed for SR 4976. Sona Holmstrom 2/23/16 2. CPA will notify the UG of target completion date for UAT of SR 4976. Sona Holmstrom TBD - Adjourn