CAPPS HR/Payroll Year-End Processing Instructions

Overview

Applicable to

State agencies using the Centralized Accounting and Payroll/Personnel System (CAPPS) HR/Payroll (CAPPS Central agencies only).

Policy

CAPPS Central agencies must follow these instructions to properly prepare for the fiscal year-end (FYE) process.

You must provide agency-specific details to the CAPPS Production Support staff at the Comptroller’s office, such as employees to be restored to temporary assignment after the rollover to fiscal 2024, etc.

The CAPPS Production Support staff will complete the rollover steps on your agency’s behalf while the system is down.

All steps on the schedule must be completed before you can:

• Enter any Sept. 1 job data transactions or position data updates (except terminations effective Sept. 1, 2023).
• Run the September payroll.

Note: The CAPPS Production Support staff will also carry out the Standardized Payroll/Personnel Reporting System (SPRS) Fiscal Year-End Processing Instructions for the Rollover to Fiscal 2024 for CAPPS Central agencies. Hub agencies are responsible for completing the SPRS FYE process.

Schedule

• Normal processing will be available until 5 p.m. on Aug. 31, 2023.
• All transactions processed on Aug. 31 will be sent to SPRS before the CAPPS team begins the FYE process.
• The system will be unavailable beginning at 5 p.m. on Aug. 31 through 8 a.m. Sept. 5, 2023.
• Normal CAPPS activities will resume at 8 a.m. Sept. 5.

Note: This schedule is subject to change and will be updated as necessary.