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USAS Instructions
payment due date and requested payment date

Agencies must submit the payment due date and the requested payment date (if applicable) on the Pre-Enc/Enc/Expend Transaction Entry (505) screen:

  • Agencies must determine the payment due date for each payment transaction and submit the date in the PMT DUE DATE field. This requirement includes all non-payroll payment transactions even if the payment is not subject to the prompt payment law.
  • USAS uses the payment due date to determine when to liquidate a payment so that it will be distributed at the latest possible time without being late, and to determine how much interest, if any, is due to the vendor.
  • If there are no limitations about the timeliness of the payment (such as a reimbursement to a petty cash account), agencies should use their discretion to determine the payment due date.
  • If a payment is subject to the prompt payment law, do NOT adjust the payment due date to make an early (or late) payment.
  • A requested payment date (RQD PMT DATE) must be submitted if the payment needs to be distributed before (or after) the payment due date.
  • It is not necessary to submit a requested payment date if the payment due date falls on a weekend or holiday when payment distribution does not occur. USAS automatically schedules payments based on the latest possible distribution date.
  • If your agency submits a requested payment date and a payment due date on a transaction, then the requested payment date will prevail as the date USAS uses to schedule the payment for distribution.

See also: Submitting Due Dates.