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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Master and Mail Code Setups and Changes
Payee Master Level Setup (PMSTUP)

Note: If applicable, see Foreign Payees for additional instructions.

The Payee Master Level Setup (PMSTUP) process includes Step 1 and Step 2 screens that allow the user to establish or set up a payee master record in TINS. PMSTUP also links to the Payee Mail Code Setup (PMCTUP) screen, which is a required step to successfully set up a payee record. The Application for Texas Identification Number form (AP-152) (login required) PDF can provide the information required for entry on these screens.

Note: According to the Data Entry Matrix, a 7 TIN may not be used to set up an initial payee master record.

PMSTUP includes fields for the nine-digit SSN, ITIN and EIN. TINS will validate the nine-digit SSN, ITIN and EIN based on criteria established by the Social Security Administration (SSA) and the Internal Revenue Service (IRS). This validation applies to SSNs, ITINs and EINs entered for the payee number, the sole owner’s number and the individual partners’ numbers but does not include a match to a name. The OTHER field is used for the 11-digit Comptroller-assigned number issued to payees who do not qualify for an SSN or ITIN.

Note: To prevent multiple setups for the same person or entity, research should be performed using the Payee Name Search (PAYNAM) screen to determine if the payee already exists in TINS or is set up under a different TIN.

Screen Example (PMSTUP – Step 1)

 PMSTUP                                                                MM/DD/YY 
                                                                                
                 PAYEE MASTER LEVEL SETUP - STEP 1                              
                                                                                
 ENTER THE NUMBER PROVIDED BY PAYEE IN THE APPROPRIATE FIELD (ENTER ONLY ONE)   
                                                                                
      _________   SSN - SOCIAL SECURITY NUMBER (9 DIGITS)                       
                                                                                
      _________   EIN - EMPLOYER IDENTIFICATION NUMBER (9 DIGITS)               
                                                                                
      _________   ITIN - INDIVIDUAL TAXPAYER IDENTIFICATION NUMBER (9 DIGITS)   
                                                                                
      ___________ OTHER - COMPTROLLER-ASSIGNED (11 DIGITS)                      
                                                                                
 PRESS ENTER WHEN READY                                                         
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
  PF3=QUIT   

Steps (PMSTUP – Step 1):

  1. Enter PMSTUP on Line 1 and press Enter:
    If Line 1 is Entered… Then…
    Without an 11-digit TIN

    PMSTUP – Step 1 displays with blank entry fields

    Go to Step 2

    With an 11-digit TIN that is SSN-, EIN- or ITIN-based

    (PMSTUP.XXXXXXXXXXX)

    Note: The prefix for EINs is 1, and SSNs and ITINs are prefixed by 2.

    PMSTUP – Step 1 displays with the base nine-digit SSN, EIN or ITIN auto-filled in the appropriate field

    Press Enter for the PMSTUP – Step 2 screen

    With an 11-digit TIN that is a Comptroller-assigned number prefixed with 3

    (PMSTUP.3XXXXXXXXXX)

    PMSTUP – Step 1 displays with the 11-digit 3-prefix TIN in the OTHER field

    Press Enter for the PMSTUP – Step 2 screen

    With a 10-digit TIN that is SSN-, EIN- or ITIN-based

    TINS displays the message TIN Must Be 11 Digits

    Research and enter the correct TIN

    Note: Only TINS inquiry screens allow for a 10-digit TIN on Line 1.

    With an 11-digit 7 TIN

    TINS displays the message TIN Must Not Begin With ‘7’

    Research and enter the correct TIN

  2. Enter one of the following fields, and press Enter:
    • SSN – Social Security Number
    • EIN – Employer Identification Number
    • ITIN – Individual Taxpayer Identification Number
    • OTHER – Comptroller-Assigned
    If the… Then TINS displays the…
    Nine-digit SSN, EIN or ITIN meets the validation criteria Payee Master Level Setup — Step 2 screen
    Nine-digit SSN, EIN or ITIN does not meet the validation criteria Number Entered Is Not Valid
    11-digit number entered in the OTHER field does not begin with 3 TIN Must Begin with ‘3’

Screen Example (PMSTUP – Step 2)

PMSTUP                                                                MM/DD/YY
                       PAYEE MASTER LEVEL SETUP - STEP 2                                                                                                       
          SSN: XXXXXXXXX                                                                                                                                        
 INPUT SOURCE: XXX   OWNERSHIP TYPE: _    TAXPAYER NUMBER: ___________          
                                                                                
 SOLE OWNER’S NAME: __________________________________________________          
  SSN: _________ ITIN: _________ (ENTER ONLY ONE)                               
                                                                                
 PARTNER 1 NAME: __________________________________________________             
  SSN: _________ EIN: _________ ITIN: _________ (ENTER ONLY ONE)                
 PARTNER 2 NAME: __________________________________________________             
  SSN: _________ EIN: _________ ITIN: _________ (ENTER ONLY ONE)                                                                                                
                                                                                
 TEXAS CHARTER NUMBER: __________    IAT IND: _              TIN STATUS: A      
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
  PF3=QUIT  
    

Note: Some fields are auto-filled and protected from data entry

SSN, EIN, ITIN or PAYEE NUMBER: The appropriate Smart Label will be displayed to identify the number entered:

If the field entered on PMSTUP – Step 1 is… Then the Smart Label displayed on PMSTUP – Step 2 is…
SSN SSN with the nine-digit SSN displayed
EIN EIN with the nine-digit EIN displayed
ITIN ITIN with the nine-digit ITIN displayed
OTHER PAYEE NUMBER with the 11-digit Comptroller-assigned TIN displayed

INPUT SOURCE: Defaults to the user’s agency number and is a protected field.

TAXPAYER NUMBER: If the payee number exists on the Comptroller’s tax system, TINS auto-fills this field during its nightly process.

TIN STATUS: Defaults to A for Active.

Steps (PMSTUP – Step 2):

  1. OWNERSHIP TYPE: Enter the letter corresponding to the appropriate Ownership Type.
  2. Enter the required fields for the Ownership Type:
    If the Ownership Type is… Then the following field(s) are required…

    *Note: Periods, commas and % are not allowed in the name fields.

    S – Sole Owner
    • SOLE OWNER’S NAME* (up to 50 characters)
    • SSN or ITIN (enter only one)
    P – Partnership
    • PARTNER 1 NAME*
    • SSN, EIN or ITIN (enter only one)
    AND
    • PARTNER 2 NAME*
    • SSN, EIN or ITIN (enter only one)

    Note: Do not enter the EIN for the partnership instead of the SSN, EIN or ITIN of each partner.

    TEXAS CHARTER NUMBER
    • Must be numeric
    • Must be 10 digits (if the number is less than 10 digits, enter preceding zeros to avoid an error message)
    • Cannot be all zeros
  3. IAT IND: Enter the International ACH Transaction (IAT) indicator from the Direct Deposit Authorization/ACH Direct Deposit Payment Confirmation forms. The Office of Foreign Assets Control (OFAC) requires that all payments transmitted outside the U.S. be identified and monitored. The indicator ensures due diligence by the paying agencies with OFAC compliance.

    The indicator will be Y (Yes) if the payee indicates 100 percent of state direct deposit payments are destined to be transferred outside the U.S.; otherwise the field will be blank.

  4. Press Enter.
  5. If error messages display, make the necessary corrections.
  6. Add Record? (Y/N) will display. Review the information to verify it is correct. Enter Y or N and press Enter:
    • Y (Yes) if the information is correct
    • N (No) if the information is not correct to delete the record and start over
  7. The Payee Mail Code Setup (PMCTUP) screen will display. You must set up a mail code to process the payee master setup.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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