FMX Home
Glenn Hegar  ·  Texas Comptroller of Public Accounts

Master and Mail Code Setups and Changes
Payee Mail Code Change (PCHGMC)

The PCHGMC screen is used to make changes to the mail code information for a payee already in TINS. Based on the user’s Line 1 entry, the PCHGMC screen may include a recall step before the payee master information is displayed for updates.

Note: If the payee was initially set up with an SSN or ITIN, the assigned 7 TIN is required to make changes to a mail code already on file. Please see the Data Entry Matrix.

  PCHGMC                                                           MM/DD/YY
                             PAYEE MAIL CODE CHANGE

PAYEE NUMBER: ___________    MAIL CODE: ___             INPUT SOURCE: XXX















PF3=QUIT
ENTER TIN, Mail code, - PRESS ENTER
  

Screen Example (PCHGMC Mail Code on File)

PCHGMC                                                                MM/DD/YY 
                           PAYEE MAIL CODE CHANGE                               
                                                                                
 PAYEE NUMBER: 1XXXXXXXXX6    MAIL CODE: XXX          SECURING SOURCE: XXX      
    NAME: PAYEE NAME________________________________________                    
  LINE 1: DELIVERY ADDRESS__________________________________  ADDRESS IND: S    
  LINE 2: __________________________________________________                    
  LINE 3: __________________________________________________                    
  LINE 4: __________________________________________________                    
  CITY: CITY______________   STATE: ST   ZIP: 12345 - 1234   ZONE CODE: XXX   
 SIC CODE: 9999       SECURITY TYPE:       TELEPHONE NUMBER:( ___ ) ___ - ____  
 EMPLOYING AGENCY  ___                        STATUS:                           
                                                                                
 UNMASK TIN: _     HOLD BYPASS: _                                               
 COMMENTS: ___________________________________________________________________  
           ___________________________________________________________________  
           ___________________________________________________________________  
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
  PF3=QUIT                                                            PF10=XTRN 
 ENTER CHANGES - PRESS ENTER  
  

Note: Some fields are auto-filled and protected from data entry.

Steps (PCHGMC):

  1. Type PCHGMC on Line 1 and press Enter.
    If Line 1 is Entered… Then…
    Without a TIN or mail code TINS displays the Screen Example (PCHGMC Recall)

    Go to Step 2

    With a valid 11-digit TIN

    (PCHGMS. XXXXXXXXXXX)

    TINS displays the Screen Example (PCHGMC Mail Code on File)

    Go to Step 5

    With a valid 11-digit TIN and valid mail code that is not secured

    (PCHGMC. XXXXXXXXXXX.XXX)

    TINS displays the Screen Example (PCHGMC Mail Code on File) for the mail code desired

    Go to Step 5

    With a valid 11-digit TIN and mail code where the mail code is secured by another agency

    TINS displays the message Mail Code Secured – Unauthorized Input Source – No Updates

    See the SECURING SOURCE field on PYADDR screen to identify the securing agency

    Contact the agency that secured the mail code to request changes

    With a valid 11-digit TIN and an invalid mail code TINS will display the message Mail Code for This TIN Not Found on File

    Research and enter the correct mail code

    With a 10-digit TIN TINS displays the message TIN Must Be 11 Digits

    Research and enter the correct TIN

    Note: Only TINS inquiry screens allow for a 10-digit TIN on Line 1.

    With an invalid 11-digit TIN TINS displays the message Check Digit Is Incorrect for TIN/Hold Number
    With an 11-digit 2 TIN TINS displays the message TIN Must Begin With ‘7’

    Research and enter the correct TIN

  2. PAYEE NUMBER: Enter the 11-digit TIN.
  3. MAIL CODE: Enter the three-digit mail code to be changed.
  4. INPUT SOURCE: Defaults to the user’s agency number and is a protected field.
  5. Press Enter. TINS displays the Screen Example (PCHGMC Mail Code on File).
  6. STATUS:
    • If the Status is I for Inactive, see ACR 60094 before attempting any changes to the mail code.
    • If the Status is A for Active, make the appropriate changes to the mail code.

    Note: See Mail Code Security Levels for the appropriate SECURITY TYPE. Agencies can change the Level from 0 to 1. The securing source agency can change the Security Level from 2 to 1 or 0 or from 1 to 0.

  7. COMMENTS: Enter any information that may be helpful for a screen print.

    Note: Comments are not permanently stored and cannot be accessed at a later time. You must make a screen print if you want to capture comments

  8. Press Enter.
  9. If error messages display, make the necessary corrections.
  10. Update Record? (Y/N) will display. Review the information to verify it is correct. Enter Y or N and press Enter:
    • Y (Yes) if the information is correct
    • N (No) if the information is not correct

    Note: An entry of Y will display a successful update of the setup. An entry of N provides the opportunity to verify and re-enter the correct information.

  11. If the mail code address is changed, TINS will attempt to validate and standardize the new address. Please see the PMCTUP screen for details.
  12. A dialogue box displays at the bottom of the screen.

Screen Example (PCHGMC Processed)

PCHGMC.                                                               MM/DD/YY  
                              PAYEE MAIL CODE CHANGE                               
                                                                                
 PAYEE NUMBER: 1XXXXXXXXX6    MAIL CODE: XXX          SECURING SOURCE: XXX      
    NAME: PAYEE NAME________________________________________                    
  LINE 1: C/O BILLING DEPT__________________________________  ADDRESS IND: S    
  LINE 2: DELIVERY ADDRESS__________________________________                    
  LINE 3: __________________________________________________                    
  LINE 4: __________________________________________________                    
  CITY: CITY_______________   STATE: ST   ZIP: 12345 - 1234   ZONE CODE: XXX   
 SIC CODE: 9999       SECURITY TYPE: 1     TELEPHONE NUMBER:( ___ ) ___ - ____  
 EMPLOYING AGENCY  ___                        STATUS:                           
                                                                                
 UNMASK TIN: _     HOLD BYPASS: _                                               
 COMMENTS: ___________________________________________________________________  
           ___________________________________________________________________  
           ___________________________________________________________________  
                                                                                
                                 PAYEE NUMBER: 1XXXXXXXXX6                      
                                                                                
   ENTER  PF-3                 PF-6   PF-7   PF-8   PF-9                        
   PCHGMC END                  PYADDR PMTHIS PMCTUP PMSTUP                      
   RECORD UPDATED   
  

PAYEE NUMBER: Displays the 11-digit TIN.

ENTER PF3, PF-6, PF-7, PF-8, PF-9: Displays shortcuts to navigate to other TINS screens.

RECORD UPDATED: Indicates the successful processing of the mail code changes.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
Comptroller.Texas.Gov | FMX
FMX Sitemap | Contact FM
Accessibility Policy | Privacy and Security Policy