Interagency Payments and Receipts for Goods and Services (APS 014)
Issued: Nov. 22, 2005
Updated: Sept. 15, 2023 – View Changes
FPP A.028
Details
- Overview
- Processing State Treasury-Only Transactions
- Processing State Treasury-to-Bank Transactions
- Processing Bank-to-State Treasury Transactions
- Additional Procedures
- Valid Combinations for Interagency Transactions
Resources
- Comptroller Manual of Accounts
- eXpendit
- USAS Coding Instructions
- Reporting Requirements for Annual Financial Reports of State Agencies and Universities
- USAS FAQs – ITV/RTI Process
Contact
Questions regarding this policy statement should be directed to your agency’s appropriation control officer (ACO).
CAPPS
For CAPPS questions, please contact your agency’s CAPPS support staff.
Authorized agency support staff may contact the CAPPS Help Desk at (512) 463-2277 for additional assistance.
Overview
Applicable To
State agencies and institutions of higher education
Policy
State agencies must submit interagency payments for goods and services using the Interagency Transaction Voucher (ITV) process in the Uniform Statewide Accounting System (USAS) when funding sources for both agencies are held in the state treasury. ITVs require a recurring transaction index (RTI), which must be established by the receiving agency on the Recurring Transaction Profile (55) screen and used by the paying agency on the initiating payment transaction.
Interagency payments from funding sources in the state treasury for deposit into local bank accounts are submitted using the USAS purchase voucher process.
Interagency payments from funding sources outside the state treasury for deposit into the state treasury are submitted as deposits in USAS.
Legal Citation
Government Code, Chapter 771; General Appropriations Act (GAA), Article IX, Section 8.02, 88th Legislature, Regular Session.
Legend
This icon indicates information applicable to the Centralized Accounting and Payroll/Personnel System (CAPPS).
| Date | Updates |
|---|---|
| 09/15/2023 | Added additional exceptions to the policy for use of the procurement card. |
| 08/18/2023 | Updated through the acts of the 88th Legislature, Regular Session |
| 11/16/2021 | Updated “Entering codes and coding blocks” section to include agency repeater number |
| 08/20/2021 | Updated through the acts of the 87th Legislature, Regular Session; miscellaneous edits and added “Monitoring the ITV Session” section. |
| 08/16/2019 | Updated through the acts of the 86th Legislature, Regular Session and provided additional guidance on purchase card payments for surplus property |