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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Fiscal Management Post-Payment Audit Report Summary
Texas Comptroller of Public Accounts – State Fiscal
Fiscal 2013 Third Quarter

Audit scope

A sample of the Texas Comptroller of Public Accounts – State Fiscal’s (State Fiscal) purchase, grant, refund, trust/suspense payment and interest payment transactions that processed through the Uniform Statewide Accounting System (USAS) during the period beginning June 1, 2011, through May 31, 2012, was audited to determine compliance with applicable state laws.

Purchase transactions

Purchase transactions were audited for compliance with the General Appropriations Act (GAA), eXpendit, State of Texas Procurement Manual and other pertinent statutes.

The audit identified:

  • A contract that was not posted on the Electronic State Business Daily.
  • A missing warrant hold verification.
  • Procedural reconciliation issues.

Grants transactions

The audit included a limited review of transactions relating to grant payments. This review consisted of verifying that the payments did not exceed the authorized amounts. The review of these payments did not include an investigation of the procedures for awarding these grants; therefore, no opinion is being offered on the procedures:

  • No errors were identified.

Refund transactions

The audit included a limited review of transactions relating to refund payments. The review consisted of verifying the provided documentation reconciled with the payment amount in the sample:

  • No errors were identified.

Trust/suspense transactions

The audit included a limited review of transactions relating to trust/suspense payments. The review consisted of verifying the provided documentation reconciled with the payment amount in the sample:

  • No errors were identified.

Interest payment transactions

The audit included a limited review of transactions relating to interest payments. The review consisted of verifying the provided documentation reconciled with the payment amount in the sample:

  • No errors were identified.

Fixed assets

The audit included a limited number of fixed assets acquired by expenditures during our audit period to test for accurate reporting in the State Property Accounting system (SPA) and to verify existence of the assets.

The audit identified:

  • One asset was missing the SPA property tag.
  • During the audit period, State Fiscal had one missing and two stolen assets reported to SPA. State Fiscal filed police reports for the stolen items at the time of the incidents. Copies of the reports were obtained as result of the audit.

Prior post-payment audit and current audit recurring errors

We concluded a prior post-payment audit of State Fiscal’s purchase, grants, refunds, trust/suspense payments and interest payment transactions on Nov. 30, 2007. During the current audit, no recurring errors were identified.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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