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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Fiscal Management Post-Payment Audit Report Summary
Texas Department of Family and Protective Services
Fiscal 2011 Fourth Quarter

Audit scope

A special post-payment audit was completed of the Texas Department of Family and Protective Services’ (Department’s) payment card transactions relating to the pilot program for office supplies processed through the Uniform Statewide Accounting System (USAS). The audit included a sample of transactions made during the first two months of the pilot program.

Prior audit comparison

This special audit was conducted at the request of the Health and Human Services Commission due to the issues noted with the payment card payments in the prior audit of the Department issued on May 12, 2010.

  • The Department’s procedures for this program adequately address all of the concerns raised in the prior post-payment audit.

Current audit findings

The following issues require the Department’s attention:

  • Need for use of the correct date for prompt payment calculations
  • Need for additional staff for the reconciliation process to reduce the risk of mistakes
  • Two transactions where the Department purchased items from the Office Max catalog

Audit note

Only the Department’s implementation of this program was audited. If other Health and Human Services agencies implement this program, they are encouraged to use the same procedures developed by the Department to ensure all issues from the previous audit are addressed.

Glenn Hegar
Texas Comptroller of Public Accounts
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