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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Fiscal Management Post-Payment Audit Report Summary
Office of Consumer Credit Commissioner
Fiscal 2010 Fourth Quarter

We audited a sample of the Office of Consumer Credit Commissioner's (Office) payroll, purchase, procurement and travel transactions that processed through USAS and USPS during the period beginning December 1, 2008, through November 30, 2009.

We audited payroll transactions for compliance with the GAA, the Payroll Guide, and other pertinent statutes. We identified three instances of underpayment of longevity pay and one instance where the death benefit payment was incorrect.

We audited purchase transactions for compliance with the GAA, the Purchase Guide, Procurement Manual, and other pertinent statutes. In our audit of the purchase transactions, we identified one instance in which the Office did not use an available term contract.

We audited the Office's compliance with the prompt payment law and scheduling rules. In our sample, we identified three transactions where interest was lost to the state because the Office paid the vendor too early. During the audit period, the Office did not pay any prompt payment interest; however, we identified six travel transactions that did not pay prompt payment interest when due to the vendor.

We audited travel transactions for compliance with the GAA, Textravel, and other pertinent statutes. With exception to the prompt payment issues addressed above, we did not identify any travel errors in this group.

We reviewed the Office's internal control structure. Our review was limited to obtaining an understanding of the Office's controls sufficient to plan our audit and did not include tests of control policies and procedures. We noted certain areas of risk involving the internal control structure and its operation. The Office had designated four employees with multiple security capabilities to process payments without oversight.

We issued a prior post-payment audit of the Office's purchase, travel, and payroll transactions on September 26, 2006. The Office has improved in the travel area. The recurring errors are: payments made past the prompt payment deadline, scheduling issues, and inadequate controls over expenditure processing.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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